Grant Application Process
- CBF staff reviews each proposal to confirm it meets our guidelines and that all information has been included. Your organization may be contacted so that a site visit can be conducted.
- Copies of the application are circulated to our Distribution Committee for review.
- Upon review and discussion, our committee recommends to the Board of Directors which proposals to award. Our Board of Directors then acts upon these recommendations.
- A letter of notification of the Board's decision will be sent after the May Board meeting to each organization.
Applying for a Grant
A completed application consists of the following items:
- Application Cover Page
- List of key personnel and/or Board of Directors
- A current financial statement of the organization including both income and expenses.
- The operating budget for the current year, including a description of anticipated income sources.
- One-page description of project and the need it fulfills.
- Letter of understanding between participating organizations if this is a collaborative project.
- Eligibility document (submit one of the following):
- Non-profit: a copy of your organization's IRS 501(c)(3) ruling letter.
- Public School: Letter from school principal or superintendent agreeing to accept funds for the purposes of this grant.
- Town/City or Government Agency: Letter from the head of the agency agreeing to accept funds for the purposes of this grant.
- Fiscal Sponsor: Letter agreeing to accept the funds on your behalf for the purposes of this grant. If your fiscal sponsor is a 501(c)(3) organization please include a copy of their IRS ruling letter.
Incomplete applications will not be considered.
For more information about the application process please contact:
Donn Cook, Executive Director
COLUMBIA BASIN FOUNDATION
234 First Avenue NW, Suite B
Ephrata, WA 98823
Priorities and Limitations
The Foundation will:
- Make grants only to qualified, tax-exempt nonprofit organizations for work directly benefiting residents of the Columbia Basin.
- Place a priority on projects that help build the community and help strengthen community connections.
- Favor those applications that show the greatest promise of leveraging additional support from the community.
- Favor creative projects that meet specific community needs and benefit a broad segment of the local population.
The Foundation will NOT:
- Make grants when the activities are not clearly described.
- Make grants when the goals are not specific or realistic.
- Make grants when the income and expense statements are incomplete or unclear.
- Make grants to individuals, government agencies, or religious organizations for religious purposes.
- Make grants for endowments, debt retirement, political campaigns, fundraising events, advertising, or conferences.
- Make grants to organizations that discriminate on the basis of ethnicity, gender, religion, or physical ability.
Terms of Award Agreement
As a public charity, Columbia Basin Foundation is subject to rigid examination by the Internal Revenue Service to insure full compliance with its regulations. As a result, we ask that our grant recipients provide us with organizational and tax status information for our files and that they agree to receive the grant funds under the conditions below. All grantees must qualify as 501(c)(3) non-profit or public organizations or have a written agreement with a fiscal sponsor that has this designation.
Please read these conditions carefully. Should you be awarded a grant from CBF, you will be asked to return a signed copy of the award letter, agreeing to these terms, together with any requested documentation.
- This award is made for the purposes stated in the award letter.
- No part of any grant may be used for a political campaign or to support attempts to influence legislation of any governmental body, nor to grant any portion of the award to a secondary grantee without the express written permission of the Foundation to do so.
- Grant funds should be expended within 12 months after payment is issued. At the end of this period any unexpended grant funds should be submitted to the Foundation.
- Grants must be returned if the grant recipient loses its exemption from federal income taxation as provided for under section 501 (c)(3) of the Internal Revenue Code.
- All Grantees are required to submit a completion report to CBF 30 days after grant funds have been expended or one year after the award date. We ask that you be honest and critical in your assessment of the project. This information will be used to help direct the grant making efforts of the Foundation, as well as help you improve your programs.
- Payment will be forwarded upon receipt of the signed award letter.